Oil & Gas Manpower Management System
The Challenge
A supplier of Oil and Gas manpower services was managing a number of power stations across the
UK with their own employees. They were providing a facilities management service to their clients and
were planning all of their rosters and manpower on spreadsheets at each location and were finding it
extremely difficult to manage multiple sites and multiple employees located on these sites. As a result
they were prone to making errors and needed highly skilled admin staff on each location to manage
each facility, log manpower, rate and charging details. The difficulty lay in their complex charging
mechanisms where each resource on site would be charged at different rates for working in different
zones (especially so in Power Stations). Ideally they wanted
an automated solution where resources positioned in
different facilities could update their hours on a PC interface
and the system would make the correct calculations based
on the rate chosen for the job. The details would also be
uploaded to a central finance facility where all billing
information would be held per customer per facility. The
input screens on site needed to be simple with limited
choices and driven by access rights for each zone a PC was
located in so that engineers couldn’t male mistakes when
logging their hours.
The Solution
We designed a rules based database where all job roles types and tasks could be set up per facilities
managed site and where every job rather than employee could have pre-defined rates placed against
them. Each job has a code which is given to the supervisor and workers for the specific area they are
working in. This could be as complex or as simple as the customer required. We then created a
simple time sheet entry program where employees just keyed in their hours by using the job code
given to them and the system would automatically calculate the charging rate against hours worked
for the job code – this code could also be universally used in other facilities. All billing information is
then uploaded and integrated with a financial system for invoicing to the client once a month.
The Benefits
- Hugely reduced costs for highly skilled admin assistants needed on site.
- Accurate charging and billing rates per job role and task per facility.
- Automated invoice transaction processing to corporate financial system.
- Allowed client to deploy multiple teams in multiple facilities
- Increased business opportunities
- More efficient management of personnel deployment and charging rates
- Top level MIS on cost / benefit ratio analysis
- Allowed the customer to provide electronic back up timesheets for sub contractors.
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